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Unicorn WMSWarehouse Management System, back to top
Tall warehouse pallet racking stacked with cartons under bright overhead lights

Warehouse management software for Sri Lankan businesses

Smarter Warehouses. Better Inventory Control. Faster Business Growth. 

Take control of your warehouse operations with a modern management platform built to simplify stock tracking, warehouse workflows, and order fulfillment — all in one place.

Book a Free DemoExplore Features
  • Runs in your web browser
  • Built for multi-warehouse stock
  • Plans from LKR 5,900 a month
Dashboard · All locations
Illustrative preview
Active products
1,184
Units on hand
85,660
Low stock
23
Open POs
7

Stock distribution by location

  • Colombo Central48.2k
  • Kandy DC21.5k
  • Kurunegala9.9k
  • Galle Store6.1k

Recent activity

  • GRN-2026-00418 confirmedColombo Central · 480 units
  • TRF-2026-00112 dispatchedColombo Central → Kandy DC
  • PO-2026-00238 confirmedSouthern Electricals

TRF-2026-00112

In transit
ColomboKandy DC

8 of 12 packages scanned at dispatch

Capabilities: Purchase orders, Goods receipt notes, Sales orders & stock-out, QR & Code 128 labels, Barcode scanning, Stock transfers, Expiry tracking, Low-stock alerts, Multi-location stock, Custom roles, Audit trail, CSV & Excel export.

Why a WMS

Run Your Warehouse With Clarity and Confidence

When stock is tracked in spreadsheets, notebooks and phone calls, small errors add up. A warehouse management system gives your whole team one accurate record of what you hold and how it moves.

Warehouse team picking and packing items into cartons at a work table

Every receipt and transfer updates stock, and is recorded as a stock movement.

01

Centralized Inventory Visibility

Stock for every product at every location in one place, so nobody has to phone a warehouse to ask what is on the shelf.

02

Streamlined Warehouse Operations

Receiving, labelling and transfers follow the same clear steps every time, whoever is on shift.

03

Better Stock Control

Reorder levels, expiry dates and a movement record for every change help you act before stock runs out or expires.

04

Efficient Order Management

Purchase orders and goods receipts stay linked, so you always know what has been ordered, received and is still outstanding.

Common warehouse challenges

The everyday problems that cost you stock, time and trust, and how a WMS addresses them.

Busy warehouse floor with rows of shelving and yellow storage crates

Solved with

Inventory & stock levels

  1. The problem

    Stock lives in notebooks and spreadsheets that are out of date the moment goods move.

    With Unicorn WMS

    Stock levels update when a goods receipt is confirmed or a transfer is dispatched and received, so the numbers follow the work.

  2. The problem

    The system says one thing, the shelf says another, and nobody can tell when the gap started.

    With Unicorn WMS

    Every quantity change is recorded as a stock movement with the user and location, so differences can be traced to the transaction behind them.

  3. The problem

    Each shift receives and dispatches goods differently, and paperwork goes missing.

    With Unicorn WMS

    Purchase orders, goods receipts and transfers move through defined statuses, with package labels that can be scanned at each step.

  4. The problem

    Stock leaves one site and you cannot see whether it reached the other.

    With Unicorn WMS

    Transfers stay in transit until the destination receives them, with a scan history showing what was dispatched and what arrived.

  5. The problem

    Nobody is sure which purchase orders are still open or partly delivered.

    With Unicorn WMS

    Each purchase order shows whether it is confirmed, partially received or fully received, and outstanding quantities can be received in one step.

  6. The problem

    Managers only find out about low stock or expiring goods when it is already a problem.

    With Unicorn WMS

    The dashboard summarises stock, value and open orders, while in-app and email alerts flag low stock, out-of-stock items and expiring batches.

Features

Everything You Need to Manage Your Warehouse

Inventory management software that covers the full path of your stock: from the purchase order, through receiving and labelling, to every transfer between locations.

See the product preview

Inventory & Stock Levels

See stock on hand for every product at every location, with low stock flagged against each product's own reorder level.

In stock
4
Low stock
2
Out of stock
1
Locations
4
ProductOn handStatus
  • Ceylon Black Tea 400gTEA-BLK-4001,840In stock
  • Samba Rice 5kgRCE-SMB-5KG312Low stock
  • Coconut Oil 1LOIL-COC-1L960In stock
  • A4 Copy Paper 80gsmPPR-A4-80G0Out of stock
  • LED Bulb 9W E27LED-9W-E27214In stock
  • Liquid Detergent 2LDTG-LIQ-2L38Low stock
  • Cream Crackers 190gCRK-CRM-19072In stock
  • Stock by product and by location
  • Low-stock and out-of-stock flags per location
  • Expiring stock view from recorded expiry dates
  • Every quantity change kept as a stock movement

Why it matters: Know what you hold, and where, without counting shelves or reconciling spreadsheets.

Product & SKU Management

A clean catalogue with SKUs, barcodes, nested categories, units of measure, pack sizes, prices and reorder levels.

Beverages › Tea

Ceylon Black Tea 400g

TEA-BLK-400
Unit
Each
Per carton
24
Reorder at
400
4792130085

Why it matters: One reliable product record that every receipt, transfer and report uses.

Package Labels & Barcode Scanning

Generate QR or Code 128 package labels when goods arrive, print them on thermal label rolls, and scan them as stock moves.

Coconut Oil 1L · Carton of 12

GRN-2026-00418 · Exp 03/2027

2610004182

QR · Code 128

Why it matters: Each package can be identified and scanned during dispatch and receipt.

Purchase Orders & Goods Receiving

Raise purchase orders to suppliers, then receive against them with goods receipt notes (GRNs). Confirming a GRN posts the stock.

Forklift operator moving wrapped cartons on a pallet through a warehouse
PO-2026-00236Partially received

55% received · 2 GRNs confirmed

  • Draft, confirmed, partially and fully received orders
  • Manufacturing and expiry dates captured on receipt
  • Receive outstanding quantities in one step

Why it matters: Stock-in is tied to the order it came from, including partial deliveries.

Professional and Enterprise

Stock Transfers Between Locations

Move stock between warehouses and stores with a clear dispatch and receive process, tracked package by package.

TRF-2026-0011212 packages

From

Colombo Central

To

Kandy DC

  1. Draft
  2. Dispatched
  3. In transit
  4. Received

Why it matters: Stock in transit is accounted for until the destination receives it.

Alerts & Notifications

In-app and email alerts for low stock, out-of-stock items and transfer activity, plus a daily digest of expiring batches.

  • Low stock · Liquid Detergent 2LGalle Store · 38 left, reorder at 80
  • Out of stock · A4 Copy Paper 80gsmKandy DC · emailed to location managers
  • Daily digest · 4 batches expiringWithin the next 30 days

Why it matters: The right people hear about problems while there is still time to act.

Professional and Enterprise

Multi-Warehouse Locations

Model warehouses, stores and sub-locations as a hierarchy, with your own location types and dedicated quarantine locations.

  • Colombo Central Warehouse
  • Zone A · Dry goods
  • Quarantine bayQuarantine
  • Kandy Distribution Centre
  • Galle Store

Why it matters: Your system mirrors how your sites are actually organised.

User Roles & Permissions

Create your own roles with a permission matrix, and limit each role to the locations its people work at.

Role: Store keeperAssigned locations
ModuleViewCreateConfirmDispatch
Stock
Goods receipts
Transfers

Why it matters: Staff see and do only what their job needs.

Dashboard, Reports & Export

A live dashboard of stock, value at cost, low and out-of-stock items, open purchase orders and recent transfers, with CSV and Excel export.

Inventory by category

Grocery
Beverages
Household
Electrical
Stationery
CSV Excel

Why it matters: Answers for managers without building reports by hand.

Supplier Management

Supplier records with contacts and barcode formats, linked to products and purchase orders.

HC

Hill Country Tea Traders

Primary contact · 3 barcode formats

Why it matters: Purchasing starts from accurate supplier details.

Professional and Enterprise

Audit Trail

Every change is recorded with who made it, when, and at which location.

  • 09:42N. PereraConfirmed GRN-2026-00418
  • 10:05S. FernandoDispatched TRF-2026-00112
  • 11:30AdminUpdated role Store keeper

Why it matters: Clear accountability for every stock and document change.

Order & exception workflows

Stock leaving the warehouse, coming back, or arriving short, handled with clear approval steps.

  • Sales orders & stock-out

    Record sales orders against a location so stock is deducted as goods leave. Not a POS or billing system.

    All plans

  • Returns approval workflow

    Approve, inspect and restock or quarantine returned goods.

    Professional and Enterprise

  • Transfer discrepancy resolution

    Investigate and resolve differences between dispatched and received quantities.

    Professional and Enterprise

Product preview

A Clear View of Your Entire Warehouse

Stock levels, locations, movements, purchase orders and reports in one place. Explore the main areas below.

Unicorn WMS · Inventory
Illustrative preview

Stock

7 products · 3 need attention

Search SKU or product
All locationsLow stockOut of stock
  • Ceylon Black Tea 400gTEA-BLK-400 · Colombo CentralIn stock

    1,840 on hand · reorder at 400

  • Samba Rice 5kgRCE-SMB-5KG · Colombo CentralLow stock

    312 on hand · reorder at 350

  • Coconut Oil 1LOIL-COC-1L · Kandy DCIn stock

    960 on hand · reorder at 240

  • A4 Copy Paper 80gsmPPR-A4-80G · Kandy DCOut of stock

    0 on hand · reorder at 60

  • LED Bulb 9W E27LED-9W-E27 · Galle StoreIn stock

    214 on hand · reorder at 120

  • Liquid Detergent 2LDTG-LIQ-2L · Galle StoreLow stock

    38 on hand · reorder at 80

  • Cream Crackers 190gCRK-CRM-190 · Kurunegala DepotIn stock

    72 on hand · reorder at 30

Illustrative preview with sample data, designed to show how the product is organised. It is not a live system or a customer's data.

How it works

Simplify Warehouse Management in Three Steps

From setup to daily use, Unicorn WMS follows the way stock already moves through your business.

  1. 1

    Step 1

    Set Up Your Warehouse

    Configure your warehouse structure, products and initial inventory.

    Aerial view of a distribution centre with trucks parked at the loading docks
    • Locations and sub-locations
    • Products, SKUs and categories
    • Suppliers, users and roles
  2. 2

    Step 2

    Manage Daily Operations

    Record inventory changes, stock movements and order-related activity.

    Warehouse worker scanning a carton label with a handheld barcode scanner
    • Purchase orders and goods receipts
    • Package labels and scanning
    • Transfers between locations
  3. 3

    Step 3

    Monitor and Improve

    Use available reports to understand stock and warehouse operations.

    Long aisle of tall shelving filled with labelled storage boxes, with a worker for scale
    • Dashboard and stock reports
    • Low-stock and expiry alerts
    • Audit trail and exports

Solutions

Built for Businesses That Manage Inventory

Wherever you hold stock, the same building blocks apply: locations, products, receiving, transfers and clear access control.

Example use cases to show how the system can be applied. They are not customer case studies.

Electric reach truck parked between racks of palletised stock

02 / 05

Wholesale and Distribution

Receive large supplier deliveries and move stock between distribution points.

  • Purchase orders and GRNs
  • Pallet, carton and box units
  • Scan-based dispatch and receipt
Discuss your setupfor wholesale and distribution

Why choose our WMS

More Control. Less Complexity.

Manual processes work until the business grows. A centralized warehouse management system replaces scattered spreadsheets with one shared, accountable record.

Manual warehouse processes compared with Unicorn WMS
AreaManual processesWith Unicorn WMS
Inventory visibilityManual: Separate spreadsheets per site, updated when someone remembers.With Unicorn WMS: Stock per product and location in one shared system.
Stock movement trackingManual: Transfers recorded on paper; arrivals confirmed by phone.With Unicorn WMS: Transfers dispatched and received in the system, with scan history.
Operational organizationManual: Each team follows its own receiving and dispatch routine.With Unicorn WMS: Defined steps and statuses for orders, receipts and transfers.
Reporting accessManual: Reports built by hand from several files.With Unicorn WMS: Dashboard summaries and CSV or Excel export.
User accountabilityManual: Hard to know who changed a number, or when.With Unicorn WMS: Every change logged with the user, time and location.
Order-related stockManual: Unclear which purchase orders are still outstanding.With Unicorn WMS: Goods receipts linked to purchase orders, including partial deliveries.

Results depend on how each business uses the system. We do not promise specific savings or percentage improvements.

Pricing

Simple, Transparent Pricing for Every Warehouse

From a single storeroom to a multi-location distribution network, choose the plan that fits your business.

Billing cycle

Annual plans give you 12 months of service for the price of 10, paid once a year.

  • Starter

    For single warehouses and storerooms

    Everything you need to control stock at one location, from purchasing to stock-out.

    Monthly subscription

    LKR 5,900/ month

    Billed monthly

    Excl. VAT & SSCL

    One-time setup
    LKR 15,000
    Get Started for the Starter plan
    Users
    3
    Locations
    1
    Active SKUs
    1,000

    Includes

    • Products, categories and suppliers with contacts
    • Purchase orders and GRN receiving
    • QR package labels from GRN
    • Sales orders / stock-out (not POS)
    • In-app low-stock and out-of-stock alerts
    • Dashboard KPIs and inventory reporting
    • Business-hours email support

  • Professional

    Recommended

    For growing multi-location businesses

    Move stock between sites with barcode scanning, tighter access control and email alerts.

    Monthly subscription

    LKR 14,900/ month

    Billed monthly

    Excl. VAT & SSCL

    One-time setup
    LKR 35,000
    Request a Demo for the Professional plan
    Users
    10
    Locations
    5
    Active SKUs
    10,000

    Everything in Starter, plus

    • Multi-location stock transfers
    • Handheld barcode scanning for dispatch and receiving
    • Warehouse → Zone → Bin hierarchy
    • Returns approval workflow
    • Custom roles and permission matrix
    • Immediate email alerts for low-stock and out-of-stock
    • Priority email and phone support

  • Enterprise

    For warehouse groups and distribution networks

    Unlimited scale with dedicated onboarding, data migration and service-level commitments.

    Starting from

    LKR 29,900/ month

    Billed monthly

    Excl. VAT & SSCL

    One-time setup
    From LKR 75,000
    Talk to Sales for the Enterprise plan
    Users
    Unlimitedfair use
    Locations
    Unlimited
    Active SKUs
    Unlimited

    Everything in Professional, plus

    • Audit logs with full retention and export
    • Per-location alert routing
    • Dedicated onboarding
    • Data migration
    • Onsite training
    • 99.5% uptime SLA
    • Named account manager

    Custom reports and integrations are scoped and quoted separately.

Pricing details

The commercial terms that apply to every plan.

Custom requirements? Contact our team
  • All prices are in Sri Lankan Rupees (LKR).
  • Prices exclude applicable VAT and SSCL.
  • Enterprise prices are starting prices.
  • Enterprise setup includes data migration and onsite training within the agreed scope.
  • Special migration requirements, integrations, custom reports, and dedicated hosting may incur additional charges.
  • Unlimited resources are subject to applicable fair-use terms.
  • Enterprise includes a 99.5% uptime SLA and a 4-hour response commitment, subject to the agreed SLA terms.
  • Hardware is quoted separately.

Compare every feature

What each plan includes, grouped by area of your operation.

Feature comparison of the Starter, Professional and Enterprise plans
FeatureStarterProfessionalRecommendedEnterprise
Inventory and Products
Products, categories and suppliers with contactsIncludedIncludedIncluded
Active SKUs1,00010,000Unlimited
Stock posting with complete movement historyIncludedIncludedIncluded
Inventory and reorder-level monitoringIncludedIncludedIncluded
Purchasing and Receiving
Purchase orders and GRN receivingIncludedIncludedIncluded
Purchase-order statusIncludedIncludedIncluded
Item scanning and partial receiptsNot includedIncludedIncluded

Flexible Add-ons as Your Business Grows

Optional extras, billed in addition to your subscription and not included in the base plans. Add-ons for users, locations and SKUs apply only to plans where that resource is limited.

  • Extra user

    Add a team member beyond your plan's included users.

    LKR 750 / month

    For Starter and Professional plans

  • Extra location

    Add another warehouse, store or depot to your account.

    LKR 2,000 / month

    For Starter and Professional plans

  • Additional 5,000 active SKUs

    Grow your active catalogue beyond your plan's SKU limit.

    LKR 1,500 / month

    For Starter and Professional plans

  • Onsite training

    Hands-on training for your team at your premises.

    LKR 15,000 / day

    For Starter and Professional plans

  • Barcode scanners and thermal printers

    Scanning and label-printing hardware, specified for your operation.

    Quoted separately

    Available on all plans

Security & reliability

Designed for Secure Business Operations

Your stock data is business-critical. Unicorn WMS controls who can see and change it, and keeps a record of every change.

Two professionals with laptops in a data centre corridor

  • Role-based permissions

    Roles are built from a permission matrix covering each module and action, and every request is checked against it.

  • Location-scoped access

    A role can be limited to its assigned locations, so staff only see the sites they work at.

  • Separate company workspaces

    Each business works in its own workspace, and data access is scoped to that company.

  • Secure sign-in

    Passwords are stored as one-way hashes, sessions are short-lived, and repeated failed sign-ins are locked out.

  • Encrypted connections

    The application is served over HTTPS, so data in transit between browser and server is encrypted.

  • Audit logging

    Changes to data are recorded with the user, time and location for later review.

  • Enterprise service levels

    Enterprise includes a 99.5% uptime SLA and a 4-hour response commitment, subject to the agreed SLA terms.

  • Cloud hosting & backups

    Hosted on Amazon Web Services cloud infrastructure, with automated database backups.

FAQ

Frequently Asked Questions

Straight answers about what Unicorn WMS does today, and what it does not.

Still have a question?

Ask us about your warehouse, your products or how the system would fit your team.

Contact our team

Product

A warehouse management system (WMS) is software that records what stock you hold, where it is kept, and how it moves. Unicorn WMS replaces spreadsheets and paper with one shared system for products, stock levels, purchasing and receiving, transfers between locations, and stock-out.

Pricing & billing

Long, symmetrical warehouse aisle between high racks of cartons

Get started

Ready to Take Control of Your Warehouse?

Discover how a modern warehouse management platform can simplify your inventory processes and help your team work more efficiently.

Schedule a Free DemoContact Our Team

Contact us

Let's Talk About Your Warehouse Needs

Book a free demo or ask us anything about managing your inventory with Unicorn WMS.

  1. 1

    Tell us about your products, locations and team.

  2. 2

    We arrange a demo at a time that suits you.

  3. 3

    We walk through the system and answer your questions.

Request a free demo

Or send us a business inquiry. It takes about a minute.